Event Manager, Allergan Medical Institute

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability.

We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing CareersANZ@abbvie.com or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.

The Event Manager, Allergan Medical Institute (AMI) is responsible for supporting the development of the events strategy, including the coordination and execution of AMI workshops and other Allergan Aesthetics (AA) events.

The role requires collaboration with the cross functional teams to execute innovative and immersive learning opportunities for all injector segments aligned to the AMI curriculum and AA strategy. The Event Manager is pivotal in aligning key educational events to the AMI strategy to ensure AA remains the partner of choice for all educational offerings while adhering to all compliance and regulatory requirements and manage assigned budgets.This is a unique opportunity to work with AbbVie, recognised on the Fortune 100 Best Companies to Work For list for the 8th year in a row in 2025!

This opportunity is a full time, 12 month MAX TERM contract. 

KEY DUTIES AND RESPONSIBILITIES

• Support the development of the events strategy to ensure all injector segments are provided with educational opportunities to advance their learning.
• Collaborate cross functionally with AMI, medical, marketing and infield teams and work closely with the curriculum team and marketing team to ensure innovative education is offered in support of the AA & AMI strategy.
• Create new opportunities that demonstrate AA’s leadership in the medical education space through driving innovative initiatives that result in high customer engagement and long-term partnership.
• Project lead key events ensuring all support teams have clarity in their role and how they can contribute to a successful execution.
• Develop, maintain, and execute a clear project plan including all relevant stakeholders and milestones.
• Work closely with event logistics to ensure smooth execution of all events.
• Coordinate all aspects of event logistics including but not limited to:
  • Venue selection
  • Catering requirements
  • Audio visual requirements
  • Travel arrangements for invited attendees & employees
  • Resuscitation Doctor
  • Communications to both employees and invited attendees
  • Managing budget allocation
  • Administer Pre- and Post- attendance surveys and compile feedback
• Lead the on-site logistics for events held at Allergan Aesthetics Centre of Excellence (CoE) and manage the logistics for off-site events that are aligned to the AMI value proposition and AA strategy. Events may include Curriculum workshops, Masterclasses, standalone meetings, 3rd party conference workshops, KOL roadshows and cadaver workshops.
• On a monthly basis:
  • Process invoices related to each event.
  • Track expenses against agreed budget.
  • Submit accruals to AMI Coordinator.
  • Submit expenses. 
• Ensure educational events are compliant with Allergan Aesthetics compliance policies, Medicines Australia & MTAA Codes.
• Report any adverse event within 24 hours as per AA policies and procedures.
• Support AA Quality Management System and internal auditing processes.
• Participate in AA WHS programs, adhere to policies and promote a safe work environment at all times.
• Update the monthly Budget Tracker to ensure adherence to agreed budget.
• Complete timely and accurate logging of events in PRISM to ensure all event documentation is ‘audit ready’.
• Provide regular updates on the events conducted to ensure the high standard is maintained.
• Other ad hoc duties, as required by the business.

• Successful completion of an Administrative and/or Event Management Certificate or Diploma is desirable.
• Demonstrated success in an event manager role
• Experience within the pharmaceutical industry and / or within a sales environment is desirable
• Good budgeting experience, with strong numeracy skills
• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook
• Knowledge of Medicines Australia & MTAA codes
• Veeva & SAP skills desirable
• Ability to work weekends and travel interstate when required

Flexibility and Availability: In line with Australia’s 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

WAYS WE WORK

• All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.
• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
• Make Possibilities Real; We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers. 
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws. 
• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. 
• Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal. 
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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