Administrative Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Purpose

Responsible for providing comprehensive administrative support to the department, including managing calendars, coordinating travel, facilitating meetings and events, processing expenses, preparing presentations, and supporting department operations.

Responsibilities

• Provide administrative support, including calendar management, travel arrangements, meeting coordination, processing expenses, conference registration, organization chart maintenance and correspondence handling.
• Facilitate onboarding and account setup for new team members, including hardware and system access requests.
• Initiate, process, and track Statements of Work (SOWs) and Purchase Orders (POs) in coordination with finance and procurement teams.
• Oversee and support invoicing, payment tracking, and vendor communications to ensure timely compliance with contracts.
• Prepare reports, presentations, and other communications using current business software (such as Microsoft Office Suite, Teams, Adobe Acrobat, and other relevant tools).
• Ensure adherence to all relevant corporate and divisional policies and regulatory guidelines, while accurately managing departmental records and documentation.
• Act as a point of contact for internal and external partners
• Organize team events, workshops, and virtual meetings leveraging modern collaboration platforms as needed.
• Support and train new or junior administrative team members as needed

Qualifications

• High School diploma or equivalent. Some college preferred.
• 2+ years previous admin experience
• Intermediate to Advanced knowledge of Microsoft Office, Acrobat, DocuSign, Outlook and understanding of business processes and requirements

In-office schedule: Tuesday–Thursday onsite; Monday and Friday are flexible work-from-home days, subject to manager discretion

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html