Specialist, Maintenance Data

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Purpose

Provide support to the dept utilizing multiple software platforms with purpose of entering and maintaining accurate records within MAXIMO, Cognos, SAP and KRONOS. Also Provide front line audit support as requested. Perform Administrative duties for Section Managers and Directors across multiple Departments.

Responsibilities

• Spare Parts & Inventory Control - Maintain accurate inventory levels of MRO and spare parts within MAXIMO and SAP. Performing cycle counts and reconcile inventory discrepancies in a timely manner. Ensure proper storage, labeling, and organization of all materials.

• Parts Issuance & Kitting - Issue parts against maintenance work orders in alignment with system requirements. Kit and stage materials to support planned and scheduled maintenance activities. Coordinate with maintenance teams to ensure material readiness and availability.

• Procurement & Replenishment - Initiate purchase requisitions for spare parts and consumables as required. Monitor min/max inventory levels and reorder points to prevent stockouts. Coordinate with procurement teams and vendors to support timely material delivery.

• MAXIMO & SAP Transactions - Execute inventory transactions, including receipts, issues, transfers, and adjustments. Maintain accurate item master data and stock location records. Ensure data accuracy and consistency across MAXIMO and SAP systems.

• Work Order Material Support - Align parts availability with maintenance work order requirements. Update material usage within work orders to ensure accurate tracking. Ensure proper work order closure by maintaining complete and accurate material traceability.

• Inventory Reporting & Tracking - Generate reports on inventory levels, material usage, and reorder status. Track critical spare parts and analyze consumption trends. Support internal and external audits through accurate inventory documentation.

• Vendor & Material Data Maintenance - Maintain material specifications and vendor data within SAP. Submit and monitor DSP requests for material and data updates. Review and process EMS excursion reports in accordance with procedures.

• High School diploma or equivalent. Some college preferred.
• 3+ years of MAXIMO and SAP experience
• 3+ years Administrative experience
• Advanced knowledge of Microsoft Office Suite, 365, Visio, One Note, Teams and Outlook.

Preferred:

• Experience in manufacturing within pharmaceutical, medical device, biotechnology and food industry highly desirable
• Exposure to quality systems (e.g., Veeva)
• Familiarity with MRO spare parts and maintenance workflows
• Experience with cGMP highly desirable

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors includinggeographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested,and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to aparticular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion,consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html