Senior Meeting Planner (Remote)

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

The Senior Meeting Planner plans a high-volume of meetings including manager meetings, National Sales meetings, internal sales training, marketing, and other department meetings.  This position will manage multiple priorities and collaborate with stakeholders, vendors and internal resources for cross functional planning and execution. In addition, experience negotiating with internal and external groups, proposes new and creative ideas, possesses highly effective communication skills, is detailed oriented, and can build and maintain constructive and effective relationships. This role will create pull through of the corporate values and meeting theme for each event.  

KEY DUTIES AND RESPONSIBILITIES 

Communication & Project Management 

• Schedule and run planning or debrief meetings and with key participants including meeting agendas, leveraging resources, and producing meeting notes, budgets, timelines, etc.  

• Create event agenda with key stakeholders to optimize attendee flow, different learning styles, venue capacity, speaker skills, event goals and objectives, post meeting survey 

• Ability to navigate concurrent projects and priorities with involved stakeholders across a spectrum of titles  

• Manage vendor contacts, PO, and payments following the AbbVie policy  

• Create and manage meetings communication plan; email, save the dates, final details, meeting app, signs, branding, etc.  

• Develop and update POA roadmap annually  

• Maintain team workbooks and project templates  

• SME and shares best practices with event technology; Meeting App, Registration Types, TEAMS, Sharepoint, and survey monkey 

• Lead cross functional support onsite for groups that support the meeting logistics 

Event Design & Logistics 

• Engage key stakeholders at the start of the content planning process to identify the content strategy and organizational goals mapped to overall event themes 

• As the program or project lead, you will be charged with understanding new and existing programs, meeting goals, culture, attendee experience, and continuing to innovate and elevate those programs by applying event design to create a consistent attendee experience 

• Hands-on, daily management of session and speaker logistics including session details, speaker assignments, and profiles, session scheduling, PowerPoint submission, meeting materials deadlines and tracking 

• Manage speaker communications including presentations deadline, SharePoint file storage, rehearsal schedules, premeeting speaker preparation, meeting materials 

• Schedule and manage production meetings, pre-event, onsite and debriefs 

• Collaborate with internal resources, on registration, attendee lists, food and beverage ordering, room sets, materials, décor, transportation, space planning, and A/V needs 

• Create themes for evening events, room décor, as pull thru for the meeting overarching meeting theme 

REQUIRED SKILLS  

• Interpersonal and communication skills 

• Organization skills, multitasking, time management, ad attention to detail  

• Ability to handle pressure and adapt to changes 

• Critical observation and thinking  

• Work under pressure and confidently make decisions  

• Analysis feedback for improved outcomes  

• Work independently and prioritize projects and deadlines  

• Ability to maintain confidentiality and to use discretion 

Other items 

35% Travel required 

CMP preferred  

Qualifications 

• Bachelor's degree in business, communication, organizational leadership, or a related field of study 

• 7+ years of experience 

• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. 

• Analytical and forward thinker, results-oriented, self-starter with results-driven mindset 

• Strong communication and interpersonal skills, with the ability to effectively interact with clients, vendors, and colleagues. 

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and event management software. 

• Ability to work independently as well as part of a team in a fast-paced environment. 

• Flexibility to work evenings and weekends as needed during peak event seasons. 

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is a considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

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AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.