Senior Executive Administrative Assistant

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.
Allergan Aesthetics | An AbbVie Company

Responsible for all administrative functions supporting Sr. Leadership including coordination of site initiatives or visits, answering phones, calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, managing incoming communications and prioritizing daily activities to ensure optimal time management.

RESPONSIBIITIES:

• Provides general administrative support, prepare agendas, take minutes, track actions items for meetings.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, etc.
• Interacts with high-level executives and handles confidential or business-sensitive information and may provide back up support to higher-level management as needed.
• Support tracking budget expenditures.
• Site support and ordering of supplies, materials, etc., as needed.
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Operates with general instruction and some supervision.
• Laise with internal and external stakeholders on behalf of Sr. Leader.
• Assist in tracking projects and deadlines and coordinates cross-functional meetings.

Qualifications:

• High School diploma or equivalent. Some college or continued education preferred.
• 5+ years of progressively responsible administrative support, with at least 3+ years supporting executives or senior leadership.
• Experience in a fast-paced, high-stakes environment with proven success supporting multiple stakeholders
• Basic to intermediate knowledge of Microsoft Office Suite and tools like SharePoint, Teams, Concur, SAP.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

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