Senior Administrative Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Purpose: Provide advanced administrative support to the Vice President of Product Development, Science & Technology (PDS&T) Biologics. PDS&T Biologics advances novel biologic therapeutics through scientific innovation, product and process development, and global cross-functional collaboration. The role spans multiple global locations, including Worcester, MA; Waltham, MA; Irvine, CA; Singapore; Puerto Rico; and France, supporting seamless operations for a multi-site, multicultural leadership team.

Responsibilities:

• Serve as the primary administrative liaison for the Vice President, PDS&T Biologics, ensuring robust support across all managed sites.
• Coordinate and align administrative functions for teams in Worcester, Waltham, Irvine, Singapore, Puerto Rico, and France.
• Manage complex scheduling and communications, accommodating multiple time zones and international stakeholders.
• Handle travel planning for both domestic and international trips, including itinerary creation and compliance with relevant travel policies.
• Facilitate virtual meetings, teleconferences, and WebEx/video conferencing; support technical setup as needed.
• Prepare and edit correspondence, presentations, and business documents from source materials, with sensitivity to cross-cultural nuances.
• Plan and support leadership visits, events, and meetings at various global locations.
• Maintain confidentiality and professionalism while managing sensitive information.
• Ensure compliance with company and legal guidelines in file management and purchasing.
• Compile meeting materials and coordinate logistics for cross-site, global functions.
• Address other core administrative duties (see original responsibilities), with specific attention to global/international coordination.

• Minimum 3 years of administrative assistant experience; high school diploma or equivalent.
• Experience supporting VP-level or equivalent senior leader.
• Intermediate to advanced proficiency in Microsoft Office Suite, Outlook, Adobe Acrobat; knowledge of business processes.
• Able to work efficiently with limited supervision; team-oriented and adaptable.
• Professional demeanor; maintains confidentiality.
• Builds relationships with cross-functional teams.

Preferred Qualifications:

• Experience supporting teams or executives in a global/multi-site environment.
• Demonstrated ability to manage scheduling and communications across multiple time zones.
• Experience with international travel coordination.
• Skills in virtual collaboration and familiarity with remote conferencing/meeting platforms.
• Cultural adaptability and experience facilitating cross-cultural communication.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html