Sales Program Coordinator

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

The Sales Programs Coordinator performs the implementation and communication of regionally defined marketing campaigns for a specified Country and Business Unit. Working closely with the relevant Product Manager and Sales and Marketing Manager the SPC provides support to implement local communication of marketing materials to the sales teams, including support of all compliance approvals. The SPC provides logistical administrative support for events, congresses and meeting and is the point of contact for external suppliers and agencies. The SPC will maintain a good working understanding of all country specific guidelines, SOP or codes of practice that relate to their role to guarantee company compliance.

KEY ACCOUNTABILITIES                             

1. Manage the Promotional materials approval process
   • Provide constant and effective communication between all parties throughout the approval process.
   • Ensure job creation within the company approval system for product and meeting requests.
   • Ensure Regulatory/Compliance’s approvals are received to achieve marketing expectations/timings.
   • Provide support for successful material approval, making decisions on layout, colors, ensuring corrections/amendments are attended to.
   • Track and ensure deadlines are met for each marketing item.
   • Communicate final certification of item to all parties/stakeholders.
   • Manage material approval withdrawal SOP in accordance with local guidelines/regulation.

1. Logistical / Administrative support for events, congresses and meetings
   • Arrange and organize all logistics, activities and administration for sales meetings, product launches, congresses and Medical education events.
   • Ensure all marketing materials, invitations required are produced, copy approved and certified for use in accordance with prevailing regulations.
   • Provide logistical support during events as required.
   • Provide a yearly event calendar for Sales teams so as to track meetings and track the busy periods in the year to organize work effectively

1. Managing and tracking expenditures
   • Communicate costs via the appropriate tracking system for the SMM/PM to manage their budget.
   • Track the promotional budget to ensure that all projects are kept within the tactical plan and liaise with SMM, PM and finance on a regular basis.
   • Manage all incoming invoices, ensure all purchase orders and estimates/invoices for all items correlate, are within the given budget and are passed onto finance department/External accounting agency for payment.

1. Administrative and logistical support to the sales force
   • Manage the communication and roll out to the sales team of all marketing materials and promotional items (new/amended materials, lost materials, business cards, special requests).
   • Track distributed materials/promotional items ensuring satisfactory supply to sales teams. 
   • Provide support to the sales force for any other request/needs and gather feedback on material suitability.

• EXPERIENCE/KNOWLEDGE
  • Track record in managing multiple projects and meeting deadlines
  • Comprehensive understanding of country Sales & Marketing function
  • Good working understanding of role related country specific guidelines / codes of practice
  • Experience of event/meeting organization support and coordination
  • Experienced using a range of IT packages, including copy approval system, databases and Microsoft software to a high standard
  • Fluent in Croatian and English (written and oral) – Intermediate/Upper-Intermediate, Strong communication skills

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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