Recruitment Coordinator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing CareersANZ@abbvie.com or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.

AbbVie is currently seeking a Recruitment Coordinator to join our dynamic HR team. Reporting to the Talent Acquisition Manager - ANZ, you'll play a pivotal role in supporting the end-to-end recruitment process from managing candidate contact and scheduling interviews, through to coordinating pre-employment checks and onboarding, ensuring a seamless experience for both candidates and hiring managers alike.

You'll be highly organised, detail-oriented, and a confident communicator, maintaining accurate data across our applicant tracking system while providing key administrative support to the Talent Acquisition Manager. AbbVie Australia has been certified as a Great Place to Work® for 12 consecutive years and is proudly dedicated to making a real difference for patients across Australia and beyond.

NOTE: This 3 day per week (Mon - Wed), 1 year Max Term Contract opportunity. 

KEY DUTIES AND RESPONSIBILITIES

• Schedule and coordinate all necessary interview arrangements across multiple time zones between interviewers and candidates, either in-person, or virtually, as agreed with hiring managers and in line with local TA policies
• Maintain accurate candidate records in the applicant tracking system (ATS) through timely updating of candidate status as they progress through the recruitment process
• Serve as the primary point of contact for candidates to manage interviews throughout the recruitment process
• Coordinate, conduct and manage pre-employment activities including supporting the offer management process and initiation of digital onboarding
• Coordinate New Hire Registration and Onboarding prior to Day 1
• Support the Talent Acquisition Manager with sourcing capabilities and conduct reference checks as required
• Monitor local Careers inbox for external enquiries and interview adjustments
• Support employer branding initiatives and recruitment marketing efforts for the affiliate
• Assist with job postings and requisition management
• Generate recruitment metrics and reports, including management of referrals
• Ensure compliance with hiring policies and procedures
• Provide exceptional candidate experience through timely and professional communication
• Ensure best practice in recruitment and selection activities are maintained regarding company policy, Local Employment Legislation, business requirements, among others.
• Report any adverse event within 24 hours as per AbbVie’s policies and procedures.
• Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times.
• Adhere to AbbVie’s codes of conduct and compliance processes, including timely training and maintaining ethics and integrity.
• Other ad hoc duties such as administrative duties, as requested.

• Good understanding of the recruitment process, including familiarity with using Applicant Tracking Systems (ATS) and Workday or similar HRIS systems
• Excellent written and verbal communications skills
• Active listening and interpersonal skills
• Ability to communicate effectively at all levels of the organization
• Exceptional attention to detail and problem-solving capabilities
• Strong Microsoft Office Suite skills across Outlook, Excel, Word and PowerPoint

Flexibility and Availability: In line with Australia’s 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

WAYS WE WORK

• All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.
• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
• Make Possibilities Real; We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers. 
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws. 
• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. 
• Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal. 
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html