Project Coordinator, Pharmacy Partnership & Strategy, 12 Month Contract

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada.

When choosing your career path, choose to be remarkable.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, vision care, virology, women’s health , and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio.

Under the supervision of the Private Healthcare & Strategic Operations, Head, the project coordinator is responsible for providing support to the the Pharmacy & Trade & Private Healthcare department to support and prioritize business activities via the generation of finance and contractual documentation in adherence to stringent corporate Standard Operating Procedures (SOPs) and guidelines. The coordinator will be entrusted to anticipate and resolve issues that may arise, and effectively prioritize projects and requests to ensure the department is effectively supported.

Key responsibilities

• Coordinate initiation of purchase orders and invoices (in SAP data management and other procure-to-pay systems) and track purchase orders (PO) and expenditures, by individual therapeutic areas, within primary budget tracker if required.
• Be relied upon as the subject matter expert in relation to vendor screening (Third Party Compliance processes), master service agreements (MSAs) and Statements of Work (SOWs) within the Icertis and SAP platforms. This includes ensuring that Compliance, Procurement and Legal guidelines are met.
• Assist managers with stakeholder communications regarding product launches, product changes, price increases, backorders, etc.
• Support managers in preparing booth, marketing collateral and AbbVie booth attendees are in place for each pharmacy conference sponsored.
• Support the Hospital Pharmacy Manager with the administrative aspects of our Group Purchasing Organizations (GPO) contracts. Laisse with internal stakeholders to gather the necessary information as per timelines.
• Upload materials in Veeva Vault Promo Mats system for medical/regulatory approvals if required.
• Assist with onboarding new team members as required.
• Review budgets each month for the purpose of managing open POs and accurate accruals.
• Ensure all project documentation is saved in department’s SharePoint site and upload relevant MSAs/SOPs within Icertis.
• Support the Pharmacy & Trade & Private Healthcare head-office and field team members with various ad hoc projects and administrative activities.
• Be the lead on certification programs that pharmacists are required to complete before they can purchase/dispense specific products.
• Attend and participate in department meetings, information sessions, and liaise with cross-functional teams to enhance/maintain corporate awareness and share best practices.
• Support the other department coordinators as required.

Experience / Education required

• Three to five years of experience in a senior administrative role.
• Knowledge of pharmaceutical industry.

Essential skills and abilities

• Ability to manage multiple projects at a given time.
• Strong financial expertise to be able to make sound business judgments.
• Able to function in a fast-paced environment and work well under stress (driven by payer submission timelines).
• Adaptability/flexibility to help with urgent situations and priorities
• Well-organized and detail-oriented with high quality standards.
• Effective team player.
• Diplomatic and mature when dealing with many different internal and external partners
• Familiar with Microsoft Office Suite (Word, Excel and PowerPoint and Outlook) and comfortable working with Internet.
• Knowledge of SAP and Icertis systems is an asset.
• Ability to take key actions and demonstrate behavioral anchors that support AbbVie’s cultural descriptors and leadership attributes.
• Effectively manage confidential pricing information

AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Project Coordinator, Pharmacy Partnership & Strategy including, but not limited to, for the following reasons:

1. English speaking employees outside the province of Quebec.
2. English speaking clients outside the province of Quebec.
3. Anglophone region outside the province of Quebec.

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html