Management Assistant
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Wavre, Wallonia
- Commercial
- Hybrid
- Full-time
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
We are looking for a Management Assistant to join our team in Wavre. We offer a hybrid working model, with 3 days on site and 2 days working from home each week.
In this role, you will provide comprehensive support to different departments, assisting team members with administrative, financial, and logistical processes. You will ensure that all finance-related activities, events, meetings, and other processes are supported in a compliant and meticulous manner.
Key responsibilities:
- Ensure proper execution, coordination, and good outcome of all administrative activities.
- Initiation and follow-up of contacts, suppliers, Purchase Orders, and Invoices.
- Initiation and follow-up of Service Agreements.
- Track expenses, budget, and expense forecast.
- Optimize logistic and administrative support to managers by anticipating needs.
Tasks and responsibilities:
- Ensure the smooth running of interaction processes with external partners, strictly adhering to internal compliance.
- Manage the practical organization of affiliate employee meetings.
- Assist the business with administrative tasks: adapting presentations, coordinating internal events, and handling projects as necessary.
- Conduct necessary follow-ups to support patient organizations endorsed by AbbVie BeLux and AbbVie Europe.
- Take minutes and follow up with team members.
- Handle ad-hoc tasks as requested by Directors and Managers.
- Ensure follow-up of all contracts, PO’s, accruals, …
- Bachelor’s degree in Office Management or equivalent experience.
- Strong sense of compliance with rigorous application of procedures.
- Proficiency in MS Office 365 tools (MS Teams, PowerPoint, Excel, Outlook, SharePoint).
- Excellent verbal and written communication skills in French and English; knowledge of Dutch is an asset.
- Outstanding organizational skills with a strong sense of responsibility.
- Ability to work autonomously while effectively managing priorities.
- Team-oriented, dedicated to supporting both the business and external clients.
- Flexible and adaptable to commercial and international environments.
- Proactive mindset with the ability to take initiatives.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
We have recently become aware of various recruitment phishing scams targeting job seekers. Please be advised:
- AbbVie will never request sensitive personal information (such as bank account details, social security numbers, or payment of any kind) during the recruitment process.
- If you suspect you have received a fraudulent offer or communication claiming to be from AbbVie, please do not respond, open any attachments, or click on any hyperlinks.
If you have any questions or concerns regarding the authenticity of a communication alleged to have been made by or on behalf of AbbVie, please contact us immediately.
Protect yourself by verifying job offers and communications. Your safety is important to us.
Pay Range: $
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Where We Work
Role is primarily site- or office-based but can occasionally be performed remotely. Employees who are site/office-based and can occasionally perform their role virtually work both in the office and remotely*, following the policies and regulations in place at their location. US Employees must be in the office on Tuesday, Wednesday, and Thursday with flexibility to work remotely on Mondays and Fridays. Three days in the office is the minimum; some individuals or teams may require more in-office days due to meetings, business/project needs or their role.