Legal & OEC Coordinator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

I. Admin Support to Legal and OEC department heads
- Arranging department heads' business travels, including accommodation, tickets, visa application and itinerary and so on.
- Handling department heads' expense report.
- Managing department heads' business calendar, including meeting invitaitons and meeting conflicts coordination.
- Establishing a good communication bridge with stakeholders.II Admin Support to the Legal and OEC Departments                        
- Being responsible for managing these two departments meetings including managing logistics, developing meeting agenda, meeting invitation, arranging accommodation, transportation and meals ect.
- Reception Worldwide Visitors - helping visa application, providing professional and comprehensive logistics support for visitors.            
- Managing and processing these two departments' vendors, including vendor set up and onboarding, contracts and payment.
- Support Legal Counsels with external counsel management.                                                  
- Pre-checking documents which need Legal or OEC Department Heads' approval, and ensure every supporting documents are attached, and contents can meet compliance requirement.                                                                
 - Helping Legal & OEC team members' business travel planning and booking.                                                              
 - Managing and maintaining department sharefolder and sharepoint.Providing secratery support to Legal & OEC team:                 
 - Internal policies, newsletter, training material, presentation material translation, formating, proof reading and filing.                                            
 - Drafting internal communication emails.  
-  Assisting with data analysis.                              
- Internal and external records scanning and filing.                                   Providing paralegal support to legal department:                     
 - Under the supervision of legal counsels, monitor legislation and enforcement updates.
- Conduct basic research under supervision of legal team members.
- Support on company contract template translation, update, filing and contract template check list drafting.
- Support counsels on corporate secretary matters, including maintaining company licenses, POA ect.
-  Assist Legal counsels for litigation document coordination and notarization.
- Prepare Legal team meeting minutes.

Not required, one or two years working experience is a plus. Fluent in both spoken and written EnglishSelf motivated, good communication skill, ability and willingness to learn, and detail oriantated, good skill with words, Powerpoint and Excel. 

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.