Executive Administrator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

We are seeking a detail-oriented, organized and proactive administrative staff member to provide high-level support for our Area functional teams.  This role plays a critical part in ensuring smooth day-to-day operations by handling a variety of administrative and coordination tasks.  A strong background in travel arrangements and visa knowledge for different nationalities.  The ideal candidate is a team player with excellent communication skills, a strong work ethic, and the ability to multi-task in a dynamic environment.

Key Responsibilities:

• Provide administrative support to functional teams including scheduling meetings, preparing documentation and tracking deadlines
• Arrange and manage travels including flights, hotels, transportation and itineraries
• Coordinate visa applications and travel documentation, ensuring compliance with country-specific entry requirements for various nationalities
• Assist in planning internal events and meetings, both locally and internationally, managing budget and spendings, and all related logistics. 
• Coordinate internal communications and follow-ups between departments and key stakeholders
• Collaborate with fellow administrative staff to ensure consistent support coverage and knowledge sharing
• Backup support for office management duties

• Successful completion of Higher School certificate or Diploma in Business Administration
• Minimum 5 years’ experience within similar administrative roles
• Experience within the pharmaceutical industry and / or within a sales and marketing environment is preferred

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html