Coordinator, Vision Care, Specialty

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

When choosing your career path, choose to be remarkable.  

This is a hybrid role, requiring a presence at the office 3 days per week (Tuesday to Thursday inclusively) and flexiblity to work from home on Mondays and Fridays.  

We have an opportunity for a Coordinator to join our Specialty team. In this role, you will provide administrative, financial and project assistance to the  Business unit Head and Brand Managers within the therapeutic area of Vision Care. In addition, you will oversee other general tasks, as well as providing support to the sales force teams and other team members for key programs. This position is based in Montreal (Saint-Laurent) and reports directly to the Business Unit Head of Vision Care.

Key responsibilities

• Support, Business Unit Head and the vision care team with managing calendars, expense reports, as well as coordinating meetings and other general administrative work.
• Provide back-up support to other Business Units or Divisions, as needed.
• Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business units.
• Organize team-building initiatives to enhance collaboration and celebrate successes.
• Support working group members with sales brand team and ad board meetings.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e., payment requisition, purchase orders, etc.).
• Create the development and processing of contracts.
• Ensure the compliance of projects (i.e., follow the applicable AbbVie policies and procedures).
• Coordinate new employee office set-ups and on-boarding, as needed.
• Maintain an ongoing commitment to learning and personal development.

Education / Experience required

• Diploma of College Studies (DEC) in Administration, Commerce, or a related field.
• Experience working as a Coordinator, Administrative Assistant, or equivalent role (minimum of three years).
• Experience working with SAP financial system is a plus.
• Experience with Icertis and Fair Market Value tool is preferred. Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks & priorities and operating with execute excellence.
• MBA or other degree in business is a plus

Essential skills and abilities

• Strong communication skills both oral and written
• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks). 

Key leadership competencies

• Strong team player—able to work collaboratively with team members to achieve results.
• Actively listen to internal stakeholders to understand their business needs, challenges, and opinions to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a matrix environment.
• Ability to prioritize activities in a timely and organized manner, using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.

AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Coordinator, Vision Care, Specialty including, but not limited to, for the following reasons:

1. English speaking employees outside the province of Quebec.
2. English speaking clients outside the province of Quebec.
3. Anglophone region outside the province of Quebec.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html