Coordinator, Specialty (12-Month Contract)

Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 98% of our employees are proud to say they work for AbbVie and 96% are proud of how we contribute to the community.

AbbVie is a global, research-driven biopharmaceutical company committed to developing innovative advanced therapies for some of the world’s most complex and critical conditions. The company’s mission is to use its expertise, dedicated people and unique approach to innovation to markedly improve treatments across four primary therapeutic areas: immunology, oncology, virology and neuroscience.

When choosing your career path, choose to be remarkable.

We have an opportunity for a Coordinator to join our Specialty team. In this role, you will provide administrative, financial and project assistance to the Business Unit Director, the Business Unit Manager and the commercial team responsible for the Spasticity and Movement Disorders therapeutic area. In addition, you will oversee other general tasks for the smooth running of the department, as well as provide support to the sales force teams and other team members for key programs. This position is based in Montreal (Saint-Laurent) and reports to the Business Unit Director, Specialty, Neuroscience.

Key responsibilities:

• Support the Business Unit Director and Business Unit Head and their teams with managing calendars, expense reports, coordinating of meetings and other general administrative work.
• Provide back-up support to higher-level management leaders, as needed.
• Build strong relationships and works collaboratively with internal stakeholders, to enable higher performance across the business unit.
• Support working group members for sales meetings, advisory boards, brand teams.
• Manage and prioritize the information flow from all internal and external customers.
• Manage the budget following purchasing and requisition procedures for SAP and Icertis (i.e. payment requisition, purchase orders, etc.)
• Create the development and processing of contracts.
• Ensure the compliance of projects follow the applicable AbbVie policies and procedures.
• Coordinate new employee office set-ups and on-boarding, as needed.
• Maintain an ongoing commitment to learning and personal development.

Education / Experience required:

• Diploma of College Studies (DEC) in Administration, Commerce or a related field.
• Experience working as a coordinator, administrative assistant or equivalent role. (minimum of five years).
  • SAP understanding and working ability (Icertis preferred) is a plus.
  • Database management and support.
  • Knowledge of biotechnology / pharmaceutical industry is considered an asset.
• Demonstrated ability to manage a large volume of tasks and priorities and operating with execution excellence.

Essential skills and abilities:

• Advanced French and English language proficiency (oral and written).

• AbbVie strives to provide a French working environment for its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the following requirement, advanced amount of knowledge of English / Fluency in English is an essential requirement for the position of Coordinator, Specialty, Neuroscience including, but not limited to, for the following reasons: 

  English speaking employees outside the province of Quebec. 

  English speaking clients outside the province of Quebec. 

  Anglophone region outside the province of Quebec.  

• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, etc.).
• Must be at ease with technology (the use of various tools/systems to perform day-to-day tasks).
  •  Icertis and Fair Market Value tool.

Key leadership competencies:

• Actively listen to internal stakeholders to understand their business needs, issues and opinions in order to translate these into appropriate actions.
• Strong interpersonal skills with the ability to operate and communicate effectively in a Matrix environment.
• Ability to prioritize activities in a timely and organized manner using best practices and procedures.
• Strong attention to details.
• Quick learner and ability to multitask effectively in a fast-paced environment.
• Work collaboratively with team members to achieve results. 

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html