Coordinator, AbbVie Institute of Health Education

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Joining AbbVie means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 92% of our employees are proud to say they work for AbbVie.

When choosing your career path, choose to be remarkable. 

The Coordinator, AbbVie Institute of Health Education (AI) reports directly to the Head, AbbVie Institute, Patient Experience, and manages simultaneously numerous administrative tasks and responsibilities inherent and in support of the AI organization.

Main Responsibilities: 

• Schedule team meetings and AI team events, take minutes during various meetings, and manage follow-up actions.
• Provide support to the AI management team.
• Manage external support requests.
• Manage contracts/work statements from suppliers for other learning activities as well as consultation meetings and training programs.
• Open and close purchase orders.
• Liaise with the Finance team to initiate supplier payments.
• Support the process related to the evaluation of health education activities.
• Track invoices and payments; monitor the purchase orders.
• Identify opportunities to streamline administrative processes and enhance efficiency through the use of digital or automation tools. 

Qualifications - External

Requirements:

• College level degree in administration or equivalent. Bachelor an asset.
• Minimum of 5 years in a similar role
• Strong communicator in French and English, oral and written. Must be at advanced level in both languages.
• Advanced proficiency with Microsoft office suite (Word, Excel, Power Point)
• Knowledge of virtual collaboration tools to facilitate effective collaboration and coordination
• Basic Graphic Design Skills an asset
• Experience with SAP an asset
• Experience with Sharepoint an asset
• Experience in Pharma industry is a strong asset.

Knowledge and Skills: 

• Must be a great collaborator and be comfortable working in a matrix environment.
• Detail Oriented, well organized, good sense of priorities, autonomous, adaptable and resilient.
• Demonstrate the ability to adapt to and perform in a fast-growing and constantly-evolving matrix business environment.
• Consistently display a positive attitude and be motivated and involved, and self-reliant and resourceful.
• Quickly and efficiently navigate with the systems and learn new systems and software programs, if necessary.
• Demonstrate competency in using digital tools and technology to facilitate administrative tasks and communications. 

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html