Congress & Event Operations Senior Specialist

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

• Lead and complete organization of national and international congresses, launch meeting, and company cycle meetings in accordance with the plans of AbbVie Turkey's commercial and other business units.
• Manage all event management processes in line with AbbVie local and global policies, Ministry of Health regulations, AIFD codes, and Promotion Regulation provisions.
• Manage the entire event management recording and archiving infrastructure through effective use of the Veeva system.
• Support the compliance, finance, procurement, and commercial units with reporting, and to develop projects in event management aligned with product cost-saving goals.
• Monitor contracted travel agencies and ensure AbbVie rules and policies are implemented.
• Create hotel lists for business travels of AbbVie employees in accordance with agreements and to share the lists with relevant employees.
• Support compliance, finance, and commercial units during audit processes.
• Fulfill financial requirements by creating event-related purchase orders in the SAP system before events.
• Monitor and manage all reconciliation processes after events, obtain invoices, and deliver all invoices to the finance department on time.
• Oversee the control of outsourced services received by AbbVie Turkey, ensure coordination between AbbVie stakeholders and external providers, and collect feedback to improve service standards.
• Lead the automation project used for Transfer of Value reporting, ensuring data integrity in the database.
• Record and archive all important documents such as internal and external correspondences, proposals, approvals, contracts, invoices, and participant lists.
• Keep records and retain documents related to congress participation and hotel reservation invoices/payments, and to track expenses.
• Achieve Key Performance Indicators (KPIs) within the scope of responsibility in line with Class A requirements, and to ensure the continuity of achieved targets.
• Ensure workplace data accuracy in all records and reporting related to areas of responsibility and tasks, in accordance with Class A requirements.

•Having Bachelor’s Degree,

•Minimum 5 years of experience in a similar position, preferably in a pharmaceutical company,

•Excellent written and verbal communications skills both in Turkish and English,

•Good command of MS Office programs (Word, Excel, PowerPoint),

•Having outstanding presentation, planning, and organizational skills, combined with a strong capability in stakeholder management,

•Having excellent communication skills,

•Demonstrated ability to effectively solve complex problems through strong stress management skills.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

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