Brand Team Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

The Marketing / Brand Team Assistant is responsible for general administrational and organizational support of assigned Team/Brand as well as the organization of selected local and or international congresses.

Key responsibilities:

• Administrational and organizational support of commercial organizations and it’s projects
• Planning, coordination and monitoring of congress activities for selected local and/or international congresses (if applicable)
• Ensure/Manage an optimal process/relation with SVZ (shipping/stocking of promotional material)
• Budget Tracking and SAP expert within the team handling PO’s and requests
• Handling of contracts and sponsoring matters
• Working together with agencies and suppliers
• Support handling of events and congresses 
• Uploading promotional material in Veeva Vault for approval
• Situative responsibilities and ownership for certain projects (e.g. vaporizer, technical devices)

Qualifications and experience:

• Solid commercial training
• 2+ years of experience in a similar position, preferably within the pharmaceutical industry
• Experience in congress handling desired
• High level of support and customer orientation
• Excellent time management and prioritization abilities
• Stress resistant
• Affinity to financial processes and it’s tools (SAP)
• Business fluent in German, English and French
• Expert user in IT Systems & Tools

Critical skills required for the role:

• Strong communication skills
• Balance priorities to ensure effective time management
• Self-impelled and directed, with sharp attention to detail
• Deal with ambiguity and varying levels of customer seniority
• to ensure progress is productive despite possible unknowns
• Support and customer oriented
• Time management and prioritization
• Stress resistant
• Open and proactive attitude and able to communicate with several internal stakeholders (Finance, Compliance etc.) in an appropriate way

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html