Administrative Coordinator

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

We are looking for an experienced and proactive administrative professional with positive attitude and willingness to optimize processes.

Your main responsibilities will include:

• Support to HR department with:

• Organization of interviews with selected candidates - contact with the candidates and send an invitation to the interviewers.
• Preparing a Welcome package for new employees.
• Sending invitations for induction training to new employees.
• Completing the Annexes to employment agreement under the local program for co-financing of education.

• Support to Finance/Purchasing department with:

• Preparing powers of attorney for company cars.
• Administrating the slips for speed over the limit from the traffic police department.
• GPS data crunching.
• Transparency reporting management.

• Administrative support with the mobile operator - ordering cards, transferring cards, activating plans arrival abroad and SIM card limits checks.
• Preparing MAH authorization for tender participation.
• Assisting in the administrative tasks of Clinical Site Management Team.
• Grants and Donations Champion: responsible for the whole process of administration, approval and realization of grants and donations.
• Affiliate Meetings Management.
• Back up of Reception and Office Coordinator function during absence.

    Previous experience in project management and/or in the administrative field and/ or public administration;
  Very good communication and influencing skills, the ability to effectively cope with numerous tasks, flexibility in changing job requirements;
    Experienced in processing of complex information
    Very good command of English
    Computer literacy

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status. US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html