Administrative Assistant - Portfolio Insights

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Join AbbVie’s Portfolio Insights team as an administrative assistant providing essential support to a dynamic team of senior scientific and business professionals.

The Portfolio Insights team is essential to managing AbbVie’s growing portfolio of innovative medicines and aesthetic products. The team guides senior leaders across R&D, Commercial, Strategy and BD to make data-driven decisions that will ultimately bring forward innovative medicines and life-changing products to people worldwide.

The Administrative Assistant will be a close partner to the Head of Portfolio Insights in helping to shape cross-functional portfolio decisions and manage organization-wide processes.

Responsibilities:

1. Administrative Support: Deliver comprehensive administrative assistance to the Head of Portfolio Insights, ensuring seamless operations.
2. Calendar and Travel Management: Efficiently manage complex calendars and coordinate travel arrangements.
3. Problem Solving: Proactively identify and resolve scheduling conflicts and other administrative challenges.
4. Meeting and Interaction Scheduling: Coordinate meetings and preparation for key cross-functional governance processes within AbbVie.
5. Team Administration: Organize team meetings, training sessions, and other functions to facilitate team collaboration and development.
6. Cross-Administrative Collaboration: Partner effectively with other administrative professionals to share best practices, provide backup support, and ensure smooth coordination across executives and teams.
7. Onboarding Support: Coordinate office setups and onboarding processes for new employees.
8. Confidential Information Handling: Consistently manage confidential or business-sensitive information with discretion.
9. Procedure Adherence: Follow company purchasing and other established corporate procedures.
10. Availability: Maintain consistent presence and responsiveness during standard business hours to provide timely support to leaders and co-support executives.
11. Technology Utilization: Employ intermediate to advanced skills in Microsoft Office Suite and other business-specific software tools.

• High School diploma or equivalent required. Some college preferred.
• 1+ years previous administrative experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements
• THIS POSITION IS A HYBRID OPPORTUNITY REQUIRING AT MINIMUM THREE (3) DAYS ONSITE IN OUR NORTH CHICAGO, IL OFFICES.
• Travel 10-15%.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time ofthis posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location,and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of anybonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's soleand absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html