Administrative Assistant, International Specialty Care

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Purpose: To provide administrative support to members of the International Specialty Care department. Process organizational and administrative routine tasks for the Specialty department. Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, distribution lists management creating or modifying business documents.

Responsibilities:

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
• Meetings and travel activities – Assist with organizing appointments, sending invitations, booking rooms and venues, arranging catering and other vendors as needed, preparing documents, taking meeting minutes, and following up after meetings.
• Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
• Processing post/mail - Management of incoming and outgoing post for the department.
• Budget - Supports the Specialty team in all administrative matters related to budget control 
• Uses advanced software skills to perform work assigned.
• Maintains and updates department distribution lists to ensure accurate and effective communication.
   

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook.
• Effective communication -written and verbal.
• Planning and organization.
• Time management/prioritizing.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at thetime of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographiclocation, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability ofany bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company'ssole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html