Administrative Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

This role can be based in Mettawa, IL or South San Francisco, CA

• Provides advanced administrative support to Head of Sales and three field directors. May provide backup support to other staff as needed.
• Maintains and manages calendars, including expense reports, meeting and travel scheduling; proactively identifies and resolves scheduling conflicts.
• Schedules and organizes onsite and offsite meetings, reserves meeting spaces and ensures conference rooms are prepared and set up prior to the start of a meeting.
• Provides ongoing field meeting support for both live and virtual meetings including scheduling, agendas and follow-up notes.
• Coordinates new employee onboarding and offboarding
• Maintains org chart, photobook, territory maps, and roster.
• Consistently handles confidential or business-sensitive information.
• Professionally interacts with high level executives.

• Minimum 3 years of administrative assistant related experience. 
• Experience providing support to a senior level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Excel, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction; meticulous with details.
• Self motivated with an excellent work ethic and high sense of urgency and ability to work in a fast paced environment.
• Highly adaptable to change and ability to multitask and prioritize workload.
• Commitment to providing excellent customer service internally and externally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.