Administrative Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube and LinkedIn. 

We are a global, research-based biopharmaceutical company that combines the focus and passion of leading-edge biotech with the expertise and capability of an established pharmaceutical leader. Redefining what is possible is our business and our passion. Our goal is to help patients live healthier lives and we are proud to be a Great Place to Work.

We are recruiting an Administrative Assistant (12 months FTC) to join our diverse team in Citywest, Dublin. The successful candidate will provide administrative support across various tasks in the affiliate including support to the Office Manager and other functional teams.

Are you intrigued? Do you want to learn more?
Provide administrative support to the Office Manager and other functional teams in the Affiliate. Administration duties will vary, and not limited to the below.

• Onboarding / Offboarding support: Support managers and employees with onboarding and offboarding of new hires (issuing invites, booking and setting up rooms, sending invites, organising documentation, tracking attendance)
• Issue access badges for new hires/renewal of same.
• Point of contact for Kronos Administration: Responsible for administration of Kronos (running reports, entering time / absence)
• Vendor Management: Finance compliance and approval processes - Raising POs/ACRs - tracking and following up on invoices, closing out POs, uplifting POs etc.  
• Co-ordination of contract signatures and supporting team in drawing up SOWs.  
• Setting up new vendors, liaising with internal stakeholders to approve new MSAs. Renewing and amending contracts as required.
• Team Events/Event Management: Co-ordinate team meetings (booking off site venues, booking catering, ensuring appropriate set up)
• Other ad hoc responsibilities: Such as track and update Job Descriptions, Collect & distribute daily post and answering to calls the reception / Meeting guests in reception areas.

• Strong communication and interpersonal skills
• Strong organizational skills
• Ability to effectively multitask and prioritize
• Experience of dealing with confidential information
• Motivation to learn and develop
• 3-5 years general administration experience in a varied role involving multiple stakeholders and activities.
• Advanced word processing skills
•  Intermediate Excel skills required.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.