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About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Senior Analyst – R&D Systems & Services

South San Francisco, California Req ID 2200973 Category Information Technology Division AbbVie

Job Purpose

The Senior Analyst is accountable to improve the business/end user experience with a forward-looking mindset and spirit of continuous improvement. This includes:

  • Delivering business value by maximizing financial investment and the sustainability of the R&D lab systems and services
  • Provides in-depth technical expertise & direction in the deployment and support of R&D lab systems (e.g. new, enhancements or maintenance), and in the preparation of system specifications and implementation of efficient, cost effective application solutions.  
  • Managing directly or indirectly through the Managed Service Provider(s)(MSP) and/or system OEM to quality outcomes
  • Ensuring alignment with cross functional teams and external parties

 

Responsibilities

  • Demand and release change prioritization with plan build as required. Provides input and feedback into the Change, Release and Deployment processes and schedules ensuring minimal impact and downtime of changes to the business.
  • Monitor and Approve Change Records. Accountable for Demand Approval - ensures right change, right change type, clear & complete scope/requirements.
  • Provide budgetary impact of proposed changes to plan organization and ensure transfer of budget and updates portfolio tracker.
  • Accountable for ensuring that the Service Transition processes are fully executed. Approve readiness for support transition and serves as escalation point for any delays in service transition
  • Ensure System Knowledge base is Operationally Ready (current, accurate, comprehensive).
  • Oversight of the system decommission activities, post data archival
  • Primary point of accountability with fulfillment of Service Requests. Coordinates with internal compliance team for internal compliance driven audit requests. Monitors MSP execution of process and procedures.  Ensures timely and accurate delivery of external compliance driven audit artifacts.
  • Govern the application recertification process occurs as scheduled. Provide audit results as needed.
  • Notify MSP of critical business activities. Coordinate planned outages for driven activities. Ensure the communication and advise on risk for activities that require an outage.
  • Evaluates and Approves the Service Providers reported performance trends and the process improvement recommendations to identify areas where preventative maintenance might be performed to improve Applications performance and efficiency. Reviewing ticket patterns and identifying opportunities that were presented by their MSP. Approves SLA exception breaches.
  • Responsible for reviewing the service provider Service Level Agreements and participating in any action plans that are required to address any deviations and/or improvement opportunities with the supplier. Helps manage the relationship with vendors to ensure superior service delivery for all application maintenance and support activities.,
  • Performs summary daily reviews of prior days ticket activity: queue levels, processing efficiency, backlogs, aging levels along with prior day Incidents and adjusts priorities as needed to ensure that ticket processing and the Problem Management engines are performing within expected operational parameters.  Acting approver for SLA exception breaches.
  • Serves as primary AbbVie contact point and first level of escalation for Incidents and Problems., including activities that require multiple teams to solution. Assists, when needed, with the prioritization and escalation of system recovery issues with Cross-functional, EUC, Build and Infrastructure teams.
  • Participate P1- P2 MIM bridge and on call rotation.  Confirms business impact and approves all system stop/starts and down/ups.
  • Manage and maintain ACoE owned email distribution lists
  • Approve On-boarding requests for MSP or system vendor resources that require access and training

Roles

  • Through the MSP and/or system OEM, maximize the Application eco-system opportunities: performance, financials, usage, maintainability, and sustainability, etc.
  • Serves as escalation point for any delays in service transition
  • Escalation support for any activity that requires multiple teams to solution
  • Interact with Plan and Build for new projects and services and disaster recovery. Coordinate and meet with business stakeholders aligned with Plan BRM (or equivalent) resource
  • Act as a liaison for SOP Guidance/Clarifications, etc. to MSP, ensure adherence and continuous improvement.  
  • Drive Customer Satisfaction & follow up to responses
  • Ensuring the communication plans are executed
  • Assists MSPs and/or system OEM in ensuring that all the user access to IT systems are properly controlled and authenticated and segregation of duties are maintained. 
  • Problem Management reviews and approvals, Reviews RCAs for quality & appropriateness.
  • Present Service Level Agreements and cost metrics to the Technology Domains following the pre-defined Governance structure. Present continuous improvement plans and vendor performance metrics.
Qualifications:

Qualifications

  • Proven experience with Application outsourcing and terminology such as Minor Enhancements, ARC’s/RRC’s, Service Level Management and Vendor Management.
  • Prior experience with systematically and logically interpreting data, including analyzing trends, solving complex problems, and presenting recommendations to management.  
  • Prior experience managing changes and change control processes and methodologies.
  • Proven experience managing and executing complex IT processes and demonstrated ability to identify exceptions to the process, or potential process improvements. 
  • Experience with identifying and executing continuous improvement opportunities and cost reduction initiatives. 
  • Experience facilitating cross-functional meetings and demonstrated ability to effectively communicate both written and verbally. 

Preferred qualifications

  • Master degree in Business Administration, Computer Science or Computer Engineering.
  • Experience with Software Development Lifecycle (SDLC) methodologies.
  • Knowledge of (could be a platform or a vertical such as Oracle, Windows, or Life Sciences Pharmaceutical Research and Development or Financial application technologies, etc.).
  • Ability to prioritize and multi-task.
  • Strong problem resolution skills.
  • Ability to influence key stakeholders to adopt innovative technology solutions in support of their strategic agenda
  • Experience in learning a new business and building both horizontal and vertical relationships with business and IT leaders
  • Proven experience with ITIL, specifically Incident and Problem management as well as Continuous Improvement Planning (CIP), Cost Optimization, Demand and Release and Deployment Management.
  • ITIL Foundation Certification.
  • ITIL Intermediate Certification in Service Operations.
  • Experience developing and implementing Operating Level Agreements (OLA’s).
  • Demonstrated ability to coordinate cross-functional teams towards task completion.
  • Experience with Service Operations in a global, multi-sourced environment.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel: No
Job Type: Experienced
Schedule: Full-time
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