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About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Specialist, Organizational Excellence, 12 Month Contract

Saint-Laurent, Canada Req ID 2206461 Category Marketing Division AbbVie

Joining AbbVie means, you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients' lives. At AbbVie, we conduct ground-breaking science on a global scale every day. AbbVie Canada is one of the Best Workplaces in Canada whereby 92% of our employees are proud to say they work for AbbVie.

When choosing your career path, choose to be remarkable.

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health, in addition to products and services across its Allergan Aesthetics portfolio.


Responsibilities:

  • Provide logistical support for various systems such as Fair Market Value ‘SAP payments’ and ‘Icertis Contract Management Solution 
  • Initiate administrative cheque requisitions and purchase orders in SAP on behalf of the Commercial In-Field Teams, Medical Scientific Liaisons (MSLs), Medical Advisors (MAs), Medical Managers (MMs) and Provincial Affairs Managers (PAMs) to effectively utilize Group Sell budgets
  • Track all ACRs and POs to ensure payment is issued properly and in timely fashion
  • Ensure ACRs and POs are charged to the appropriate budget and receive proper approvals
  • Assist in the verification of HCP/HCO information (Electronic Funds Transfers, CVs, etc.)
  • Verify all vendor creation/modification on behalf of the Commercial In-Field Teams in SAP/Icertis/FMV
  • Advise Commercial In-Field Teams of vendor status and if needed, provide insight on any missing information that is impeding the processing of the request
  • Provide bi-monthly status reports to internal customers to keep them updated on their requests
  • Troubleshoot with Finance and BPO to resolve any issues that may arise with payments
  • Support IFT (Commercial in field teams) with completing expense reports related to (HCP) Health Care Professionals. Validate all receipts and attendees in Icertis before entering in CTE (Concur Travel Expense) within timeframe to avoid corporate card late fees. 
  • Work closely with the Commercial In-Field Teams and internal customers to ensure optimal communication and implementation of programs
  • Manage key tasks associated with Group Sell spend which include completing required agreements, travel, honoraria, and post-event expenses
  • Assist in the contract creation process
  • Troubleshoot any issues that arise with the Icertis system on an ad hoc basis
  • Onboard new employees (Full system training and ensuring proper system access)
  • Maintain open communication with internal and external customers in order to efficiently identity issues and opportunities
  • Respond to queries from the Commercial In-Field Teams and internal customers in a timely manner
  • Participate in task forces looking to streamline our internal processes
  • Ensure full compliance of projects with AbbVie’s ACC policy and with Innovative Medicines Canada`s (IMC) Code of Conduct

 

 

Qualifications:

Skills, Knowledge and Qualifications:

Systems

  • SAP
  • Lotus Notes
  • Microsoft Office including Intermediate to Advanced Excel
  • Icertis Contract management tool

Business Knowledge

  • Customer knowledge - able to develop mutually beneficial knowledge sharing relationships with customers internal and externally
  • Employee and supplier relationships - seeks the opinions of employees and suppliers to better educate oneself on relevant topics impacting business
  • Organizational memory – the skills or experience to connect the various business process and function to better understand the problem and opportunities.

Technical Knowledge

  • Communication: Excellent listening skills allow analysts to understand clients' or colleagues' needs
  • Problem-solving and critical thinking; recommend solutions for improvements
  • Report common questions and issues to management
  • Recommends controls by identifying gaps; develop new procedures

Qualifications:

  • Bachelor's degree
  • Strong analytical, problem solving and interpersonal skills
  • Strong written and verbal skills enabling effective communication with all levels of management
  • Individual must be self-motivated with great follow-up skills and be able to work independently
  • Strong organizational skills required to coordinate and manage multiple cross divisional work process and projects
  • Bilingual – English /French

AbbVie is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply.

Covid vaccination new hires amendments:

Full vaccination against COVID-19 is a condition of employment for this position, with possible accommodation for validated exemptions, within the limits of applicable legislation. AbbVie employees are also required to comply with any COVID-19 related external requirements, including any testing requirements, applicable to their work activities outside AbbVie premises (for example, travelling and visiting stakeholders and customers).


 

 

 

Travel: No
Job Type: Temporary Work
Schedule: Full-time
ABBVIE

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