Congress & Sponsorship Manager, Oncology Portfolio – BU (Business Unit) Capabilities & Operations, Congress Team

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

This role is based in Mettawa, IL and will require 3 days per week onsite.

The Congress and Sponsorship Manager, will report to the Associate Director, National & Regional Congresses, within the OBU Capabilities & Operations Team.

The Congress and Sponsorship Manager’s primary function is to work cross functionally to initiate, execute, and manage multiple programs in a compliant manner and within budget. This role is accountable for managing programs that significantly impact the business while improving and optimizing programs with a matrixed approach to the organization and stakeholders.

Major Responsibilities:

Internal Project Management & Execution:

• Initiate, execute, and manage multiple projects, ensuring timely reporting of team activities, including providing project management for a portfolio approach to state society management
• Aggregate digital presentation materials and oversee production for Tier 1 and 2 Congresses
• Create feedback mechanisms to communicate opportunities and successes.
• Address standards to improve future processes, such as standardizing SharePoint drive folder management and field communication for state society sponsorship.
• Work cross functionally to develop Congress core team planning meetings and materials for Tier 1 and Tier 2 Congresses, such as ASH, ASCO, etc.  Support team Congress Readiness Review governance process
• Manage project budgets and track and submit purchase orders as needed

External Initiatives Preparation, Management & Execution:

• Collaborate with internal and external stakeholders to deliver project plans, meetings, and events.
• Develop and maintain project trackers for coordination of milestones.
• Lead badging workstream and coordinate with Medical Team Lead for Tier 1 and 2 congresses.
• Coordinate cross-functionally with Business Services Group (BSG) for Congress Kickoffs.
• Lead the non-branded asset approval process and ensure firewall compliance.
• Coordinate with external partners to meet deliverables/milestones.
• Develop and implement SOPs for Tier 1 Congresses, serving as a foundation for Tier 2 Congress SOPs under the One Oncology approach.

• Bachelor’s degree plus a minimum of 3 to 5 years of overall program/project management work experience preferred or
• 7+ years of overall program/project management work experience required in lieu of bachelor’s degree
• Congress and sponsorship management experience preferred
• Strong project management and budget management skills
• Ability to motivate and influence others without direct management authority.
• Excellent diplomacy and facilitation skills
• Strong interpersonal skills and excellent verbal and written communication skills
• Ability to assess risks and benefits to make timely, sound decisions with various levels of information, and accept responsibly for meeting and/ or exceeding objectives
• Exceptional interpersonal skills parlayed with oral and written communication.
• Ability to understand and organize programs and project tasks for several different cross-functional business teams.
• Highly organized, meets project deadlines and proactively delivers to fulfill upon business objectives.

Significant Work Activities 
Continuous sitting for prolonged periods (more than two consecutive hours in an 8-hour day) 
 

Travel 
Yes, up to 20% of the Time 
 

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

• This job is eligible to participate in our long-term incentive programs​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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