Your tasks

• Organizational and administrative routine activities of the  Regulatory & QA department

• Administrative support of parallel sales and parallel import displays

• Electronic and paper-based storage and archiving

This includes:

• Independent handling of correspondence in German and English

• Support for meetings, business trips and external events using  AbbVie systems: − Support of meetings - Assistance in the organization of appointments, invitations, room bookings , catering, document preparation and logging, follow-up meetings

− Organization of business trips (travel and accommodation) and travel expense reports, mediation of course bookings / seminar registrations

− Tracking of all department-relevant appointments

• Edit mail / mail

− Management of incoming and outgoing mail for the entire department

− Sorting and distribution of documents for mail, scans and emails from the authorities

− Submission, Archiving Regulatory Correspondence

• Parallel sales / import - management and documentation of incoming and outgoing samples

- Internal follow-up to  ensure timely  response to submission

− Support in the preparation of applications for authorisation

− Creation of status reports and measured values

− Tracking the SmPCs of AbbVie products on government websites  and reporting any discrepancies

• Independent storage/archiving

- Paper-based storage in data rooms with maintenance of folder structures, marking

- Responsible archiving of the paper stock in digital form and transfer to external archives

• Other

− Quality control of all internal RA databases

− Documentation of training and further education measures for the entire RA department

- Manage the "list of absences" (holidays, illness and other absence dates) of the RA department

− Management of personnel, address, telephone and inventory lists

− Procurement of all office equipment (hardware and software, office supplies)

− Request for all technical services (maintenance, transport, repairs,  etc.)

− Other administrative support as needed

Prerequisite(s):

• Training in the commercial sector or comparable training with appropriate experience

• Excellent german language skills (mother tongue or equivalent)

• English language skills (B2 or better)

• Independent and reliable way of working

• High sense of responsibility

• Strong ability to work in a team

• Very high service orientation

• Knowledge of Microsoft standard software

• Professional experience in pharmaceutical, ideally with a focus on regulatory and/or quality/complaint management

• Experience with parallel sales and import

• Knowledge of GxP regulations

• Experience in archive management/archiving