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AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Project Planner, Medical Project Office

Primary Lake County, Illinois Req ID 2211945 Category Medical Division AbbVie

Purpose : Describes the primary goals,objective or function or outputs of this position. The Medical Project Office (MPO) Project Planner is responsible for supporting financial transactions and reconciliations and routing Ad Board/Symposia material for review in support of GMA tactics. This position serves as an expert and leader in contract and vendor management and financial actuals and reconciliation to ensure compliance with all applicable AbbVie policies. The MPO Project Planners manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, aervices agreement, bid waivers) including submitting and tracking to PO issuance, invoice processing, gaiting, financial reconciliation, LBE updates, and reporting. The MPO Project Planners support the execution of GMA tactics by managing the material review upload process for events managed by the MPO. Liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and resolve issues as necessary.

Responsibilities : List up to 10 main responsibilities for the job. Include information about the accountability and scope.

  • Critically assess all vendor proposals and contracts to ensure compliance for assigned TAs and support areas. Submit documentation to Purchasing or Outsourcing for PO issuance. Monitor process to completion, address issues, and find compliant solutions. Complete new vendor setup documentation (including IT assessments).
  • Collect, summarize, consolidate and verify data from multiple sources for monthly budget tracking, reporting and reconciliation as well as quarterly aggregate review.
  • Perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient.
  • Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and communicate issues with stakeholders.
  • Provide the right tools, reports and data for accurate resource estimates. Compile and provide routine standard reports on a monthly and ad-hoc basis.
  • Provide analysis for strategic management of HCP contracts and carryover liability. Partner with Office of Ethics & Compliance teams (Business Services Group, Central Consultancy Group) to verify accurate financial HCP obligations.
  • Provide guidance to GMA team members on AbbVie policies and procedures related to MPO areas of responsibility. Assist with audits, compliance reporting and corporate initiatives as required.
  • Coordinate monthly meetings with MPMs for assigned areas for project status and to support budget accuracy. Compile ad hoc data and analysis requests in coordination with TA MPM.
  • Support and/or contribute to execution of GMA Tactics as assigned Medical Ad Board & Symposia Execution.

Qualifications : List required and preferred qualifications up to 10). Include education, skills and experience.

  • Bachelor’s Degree in a technical, scientific or business-related field is required. Preference for MBA.
  • Project management certification (e.g. PMP) and/or six sigma certification preferred.
  • Minimum of 6+ years of operational and/or project management experience preferably in pharmaceutical industry.
  • Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).
  • Confidence working with multiple systems to perform job responsibilities. Experience with the following systems is a plus: SAP – ECC/SRM, EXCEL Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT.
  • Experience with performance measurement, metric reporting, data analysis, and communication (e.g. metrics, dashboards)
  • Consistently communicates in an accurate, emotionally intelligent, concise and inclusive manner.
  • Ability to prioritize multiple projects and deadlines, and to adapt quickly to change in priorities.
  • Builds strong relationships with peers and cross functionally with partners outside of the team to solve problems and drive results.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel: No
Job Type: Experienced
Schedule: Full-time

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