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About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Coordinator, Government Affairs

Lake County, Illinois Req ID 2209409 Category Communications Division AbbVie

Responsible for supporting the communications, alignment and administrative needs of AbbVie’s enterprise Government Affairs (GA) team.

 

Responsibilities:

  • Communications
    • Develop streamlined communication processes to ensure AbbVie’s enterprise Government Affairs organization is sharing information and meeting appropriate deadlines.
    • Responsible for the development of functional communications resources.
    • Responsible for the planning and execution of Government Affairs global webcasts that connect AbbVie’s global government affairs community.
    • Responsible for the planning and execution of the AbbVie Government Affairs in-person global meeting. Create and finalize meeting agendas and content and professionally manage internal and external stakeholders including; vendors, guest speakers, executive assistants, executive leadership members, and GA colleagues.
    • Responsible for preparing presentation material for Vice President, Government Affairs, and direct reports for internal and external presentations and engagements.
    • Responsible for the development of materials and agenda for the Government Affairs Leadership Team meetings.
  • Alignment
    • Coordinate the trade association briefing process for Government Affairs, including engaging internal SMEs, consolidating background material from SME’s, assisting with final material, directly engaging with Trade Associations, and aligning on upcoming events, and ensuring alignment with AbbVie senior leadership.
    • Provides support for establishing comprehensive short and long-range departmental goals, objectives, policies, and operating procedures, as well as defined outcomes.
    • Identifies, and coordinates training needs for initiatives, policies, and procedures across the division.
    • Supports coordination within GA to perpetuate the timely flow of information to ensure the broader team is well-informed and applies insights/intel to enhance goals/strategies/tactics.
    • Supports the coordination with AbbVie teams outside of GA (e.g., Public Affairs, Legal, Investor Relations, Regulatory, Commercial, etc.) to perpetuate the timely flow of information to ensure these teams and GA are well-connected and apply insights/intel to enhance goals/strategies/tactics.
    • Enhance GA’s culture including organizing team events for GA and collaborating with AbbVie colleagues outside of GA to provide an opportunity for joint team events.
  • Administrative
    • Provide administrative support to the Vice President of Government Affairs and direct reports, including answering phones, calendar management, scheduling virtual/onsite meetings, coordinating catering, scheduling travel for both domestic and international travel, managing correspondence, and expense reports.
    • Provides support for the management and coordination of external vendors.
    • Assist with onboarding and training of new AbbVie Government Affairs employees.
    • Provide support for AbbVie Political Action Committee.
    • Consolidate and complete quarterly reports for the Vice President of Government Affairs and for the Executive Leadership Team.

Qualifications:

  • Bachelor’s Degree in business, political science, communications or equivalent preferred.
  • Understanding of current political environment and systems and an appreciation for the role of governments, patients and biopharmaceutical companies in the development of new therapies.
  • Minimum of 2-5 years of project management, government affairs, or public affairs experience required.
  • Effective communication planning, execution, and process management skills.
  • Strong verbal and written communication skills.
  • Demonstrates initiative, creativity, and strategic, analytical, and leadership capabilities.
  • Demonstrated ability to work effectively in a cross-functional team environment.
  • Strong interpersonal skills to quickly build rapport and credibility with HQ, field, DC, and global AbbVie colleagues.
  • Budget management experience.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel: Yes, 5 % of the Time
Job Type: Experienced
Schedule: Full-time
ABBVIE

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