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AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Administrative Assistant, II

Lake County, Illinois Req ID 2208795 Category Administrative Services Division AbbVie
  • Provides advanced administrative support to VP level or equivalent and three field directors. May provide backup support to other staff as needed.
  • Maintains and manages calendars, including meeting and travel scheduling; proactively identifies and resolves scheduling conflicts.
  • Schedule and organize onsite meetings, reserve meeting spaces and ensuring conference rooms are prepared and set up prior to the start of a meeting.
  • Provides ongoing field meeting support for both live and virtual meetings including scheduling, agendas and follow-up notes.
  • Coordinates new employee onboarding and offboarding
  • Maintains org chart, photobook, territory maps, and roster.
  • Consistently handles confidential or business-sensitive information.
  • Professionally interacts with high level executives.
Qualifications:
  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed.
  • Open to suggestions and innovation for improvement.
  • Professional demeanor and ability to maintain confidentiality.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)
Travel: No
Job Type: Experienced
Schedule: Full-time
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