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AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Payroll and Time Coordinator - Middle East and Africa

Krakow (City), Lesser Poland, Poland Req ID 2210410 Category Human Resources Division AbbVie

The HRConnect Payroll and Time Coordinator will be leading a team of 3-4 payroll specialist managing payroll processes for the entities in Middle East and Africa, including support of pre-payroll activities, year-end payroll activities, review and verifying files generated by global payroll vendors (GPV), enforcing key payroll deadlines, as well as answering employee/manager queries.  This role will also play a key role supporting project related activities related to a payroll integration and other business initiatives.  Position will utilize strategic thinking, operational expertise, systems and process experience, project management and consulting skills to bring together data, systems, processes, and people to develop and implement best in class payroll processes for MEA.

Major responsibilities:

  • Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, pensions, garnishments, taxes, and other deductions for MEA
  • Manage, provide direction and guidance to direct reports and instill standards of a metrics driven, outcome and continuous improvement focused, process-based, service-oriented environment. Lead and participate in pre- and post-payroll auditing/reconciling procedures and troubleshoot anomalies.
  • Support team in monthly / bi-weekly / weekly payroll processing, including pre-payroll activities, review of payroll reports, review and processing bank files, overseeing payroll GL posting and taxes submission and payments.
  • Oversight and manage external payroll vendors for MEA. 
  • Be the escalation and resolution point for critical payroll processing and employee issues.
  • Support all internal, external, Sarbanes Oxley (SOX) assessments and audits.
  • Identify and drive process improvements for efficiency, compliance, and employee experience.
  • Serve as a key contributor on HRConnect projects, using knowledge and expertise to understand system and business processes, gaps, and opportunities and convert that knowledge into effective and efficient business solutions.
  • Lead regional and country specific projects and participate on global project teams.
  • Provide written and verbal status updates as required against milestone to business stakeholders.
  • Contributes to team effort by accomplishing related results as needed.
  • Perform other reasonably related duties as assigned.
  • Some travel may be required.

  • Bachelor of Science or Bachelor of Arts with a concentration in Finance/Accounting. 
  • 5+ years of payroll operational experience (ideally with Middle East and African countries)
  • 2+ years of supervisory experience
  • Working knowledge of Workday, Kronos (or other time and attendance systems), and experience integrating with 3rd party payroll vendors.
  • Effective people management, prioritization, time management, and organization skills.
  • Experience in managing external vendors. 
  • Strong customer orientation and interpersonal skills. A work ethic based on a strong desire to exceed expectations.
  • Strong written and oral communication skills, in English and Polish. Other languages are a plus. 
  • Ability to work independently in a fast-paced and rapidly changing environment, as well as to get results through collaboration and coordination with multiple stakeholders, both internal and external.
  • Good analytical and process diagnostic skills and the ability to get into the details, while also seeing and understanding the big picture. Proficient spreadsheet and database skills with a continuous improvement orientation.
  • Strong project management and implementation skills, including leading cross-functional project.  Demonstrated ability to manage multiple projects and requests.
  • Problem-solving skills, with an ability to anticipate needs and solve problems proactively.
  • Ability to build relationships and work effectively as part of a team.

Travel: Yes, 5 % of the Time
Job Type: Experienced
Schedule: Full-time

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