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About Allergan Aesthetics

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit www.AllerganAesthetics.com.

Administrative Assistant - Allergan Aesthetics, LATAM

Irvine, California Req ID 2207093 Category Administrative Services Division Allergan Aesthetics
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  • Provides advanced administrative support to Area VP LATAM - AA. May provide backup support to other Area team members as needed.
  • Monitors and prioritizes VP's schedule/calendar, highlights actions and routinely authors responses in pursue of efficiency of the team.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements, proactively identifying and resolving scheduling conflicts.
  • Submits and processes VP expense reports in timely manner
  • Provides planning and logistics support for meetings and events.
  • Follows company purchasing and other established procedures (e.g., Purchase Orders, Shopping Carts, etc.) for the LATAM Area office.
  • Uses intermediate to advanced software skills to perform assigned work (Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs).
  • Coordinates new employee office setups and onboarding.
  • Consistently handles confidential or business-sensitive information.
  • Proactively finds opportunities for cost savings
  • Supports ad-hoc projects as capacity and capability allows
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines as needed.

  • Minimum 5 years of administrative assistant related experience. Minimum High School diploma or equivalent.
  • Experience providing support to a VP level executive or equivalent.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
  • Self-starter able to function at a high level with general instruction.
  • Professional demeanor in interactions with high level executives and ability to maintain confidentiality.
  • Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
  • Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
  • Learns quickly and can change course quickly when needed
  • Ensures accuracy and is detail-oriented.
  • Open to suggestions and innovation for improvement.
Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)Keyboard use (greater or equal to 50% of the workday)
Travel: Yes, 5 % of the Time
Job Type: Experienced
Schedule: Full-time
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